The Clerk of the Circuit Court is also the County Recorder. The Clerk records instruments presented for recording, upon payment of the service charges, as prescribed by law. All instruments recorded in the Official Records are open to the public,
under the supervision of the Clerk, for the purpose of inspection and copying (unless exempt by law).
The Recording Department is located at the Volusia County Courthouse, in DeLand Room A121.
Official records dating back to April 4, 1988 may be accessed using the Clerk of Court's Online Records Search. Records are searchable by name using an alphabetical index, instrument
number, book and page numbers, or you may utilize the advanced search options. We have a Public Research area located in the Recording Department with access to terminals to review Volusia County's Official Records dating back to 1887
in various
forms of media including microfilm and digital images. For access to original, physical books in the Historical Records room, appointments are recommended. While walk-ins are welcome, immediate assistance may not always be available, and a
return visit may be necessary. Please call the DeLand office's main number at (386) 736-5912 to request an appointment for the Historical Records. The types of records which may be researched include, but are
not limited to, deeds, mortgages,
easements, liens, marriage records, military discharges and plats.
Employees for the Clerk of the Court are not authorized by Florida law to perform title searches, nor are they permitted to perform lien searches. However, an employee will assist you in using the equipment and the sources of information available.
Depending on the complexity of your search, you may wish to seek the assistance of a company that provides title services.
How to Record in Official Records
There are four ways to record documents into the Official Records of Volusia County:
- In-Person same-day recording:
Volusia County Courthouse 101 N. Alabama Ave, Recording Department Room A121, DeLand, FL 32724.
- Starting , Daytona Drop Off - Only for documents that are not time-sensitive:
Exterior Drop Box located outside the front doors of the Steven C. Henderson Judicial Center, 125 East Orange Avenue, Daytona Beach, FL 32114. Documents will be picked up on business days at 7:00am and delivered to the DeLand Recording Department
for processing. Follow
this link for further instructions regarding Drop Off.
- Mail - Documents and payment can be mailed to:
Standard Mail:
Volusia County Clerk of Court
Recording Department
PO Box 6043
DeLand, FL 32721
For Overnight/Certified Mail:
Volusia County Clerk of Court
Recording Department
101 N Alabama Ave
DeLand, FL 32724
- Electronic Recording (E-Recording): See below for more details.
Preparation of Instruments for Recording
Before submitting a document for Recording, please check the following information:
- Date of execution
- Document must be an original and must be legible
- Payments can be in the form of personal check, money order, cash, or card. Checks to be made payable to Clerk of Circuit Court for the exact amount. A non-refundable fee of 3.5% will be added to all credit and debit card payments. Note: Daytona
Drop Box only accepts checks or money orders.
- All documents which convey real property need to include:
- Name and post-office address of individual person who prepared the document
- Name and address of all grantors and grantees
- Full legal property description
- Name, signature and post-office address of two witnesses
- A completed notarial jurat
eRecording
Do you want to save time, the cost of check-writing, envelopes, postage, shipping/courier, delays, and photocopying? eRecording is easier, faster and less expensive. All you need is a computer, scanner and internet connection.
What is e-Recording - e-Recording is the process of submitting, receiving, and processing documents via the Internet, through a third-party vendor. Documents that have traditionally been delivered or mailed to the Clerk of the
Circuit Court by runner, express mail, or courier services can now be processed with e-Recording, simplifying and accelerating all aspects of the recording process. The most commonly e-Recorded documents are Deeds, Mortgages, Assignment of
Mortgages, Satisfaction of Mortgages and Notice of Commencements.
With e-Recording, the submitter scans the document and uses a vendor application to upload the document and associated data. No special equipment is required, just a computer with high speed internet access and a scanner. Original documents
never leave the submitter's possession since they are scanned for submission.
E-Recording documents can be tracked through the entire process. We cannot guarantee documents will be recorded on the same day that we receive them. If you have a time-sensitive document, we recommend recording your document in person at
our DeLand office.
Benefits of eRecording
- You may submit documents at your convenience, 24 hours a day, 7 days a week
- Expedites the speed in which your documents are recorded
- Increases efficiencies, streamlines work flow
- Stop writing checks and eliminate payment errors
- Improves document security – you retain original documents
- Saves time and money for postage and/or courier fees or runner costs
Who should use eRecording? - Customers who should utilize eRecording are attorneys, closing agents, title companies, financial institutions, county/state agencies and contractors.
Funds- Funds are transferred using Automated Clearing House (ACH) for transfer taxes, recording fees, copies, and a nominal fee paid to the vendor.
How do I get started? - If you are a recording customer, and would like to begin sending your documents to the Recorder's office electronically, select a vendor from the e-Recording Vendors list below to review, research,
and determine your personal and professional needs. The Clerk's Office cannot recommend or endorse specific vendors.
Volume eRecording Vendors
The following eRecording services are directed toward customers who record a high volume of documents.
Corporate Service Company (CSC) - www.erecording.com or phone 866-652-0111
eRecording Partners Network (ePN) - www.GOePN.com or phone 888-325-3365
Simplifile - www.simplifile.com or phone 800-460-5657
Specialty eRecording Vendors
The following eRecording services are directed toward lower-volume customers. Prices and services vary by each vendor but are typically focused on specific document types, such as Notice of Commencement and lien or claim-related documents.
The Volusia County Clerk has no direct relationship with these service providers, and each customer should carefully review each to decide which, if any, fits their needs.
Deeds.com, Inc - www.deeds.com or phone 330-606-0119
E-Recording USA - www.erecordingusa.com or phone 561-746-4640
File and Go - www.FileAndGo.com or phone 386-845-8638
iRecord365 - www.iRecord365.com or phone 714-602-1510
QuickDeeds.com - www.quickdeeds.com or phone 888-623-1269
RecordNation - www.record-nation.com or phone 407-902-8768
Official Records Fees
Fees may be paid by check, money order, or credit card. A 3.5% nonrefundable fee is charged by the financial service provider for each credit card transaction. Payment should be made payable to Laura E Roth, Clerk of Court.
| Recording, indexing, filing any instrument not more than 8 ½ X 14 inches |
| First page | 10.00 |
| Each additional page | 8.50 |
| Documents that contain more than 4 names, per additional name | 1.00 |
| Official Records Copy per Page | 1.00 |
| Certification per Document | 2.00 |
| Deputy Clerk in Lieu of Notary Service | 3.50 |
| Lis Pendens, First page | 5.00 |
| Each additional page | 4.00 |
| Military Discharge, recording certificate of discharge from U.S. Armed Forces | N/C |
| Plats, First page | 30.00 |
| Each additional page | 15.00 |
| Intangible Tax, per dollar | .002 |
| Documentary Stamps |
| Deeds, per $100.00 value or fraction thereof | .70 |
| Mortgages & Modifications, per $100.00 consideration | .35 |
Property Fraud Alert
Property Fraud Alert - Be Informed…Be Alert…Be Notified SIGN UP NOW!
The Clerk of the Circuit Court is pleased to offer a free service to alert property homeowners to potential fraud. Property Fraud Alert is an online subscription
service FREE to the public that allows you to have a name or names monitored with the Recorder's office in order to track possible
fraudulent recordings that affect your property. With Property Fraud Alert, subscribers will sign up and be notified when the name they have submitted is used in
any recording activities within the Recorder's office. When subscribing to the service, the subscriber will have the option to choose one of the following notification
methods: e-mail or voice phone call. Click HERE to
sign up for PFA and be comforted knowing that you are taking the first steps in protecting your most valuable asset, your home.
Subdivision Plat
Platted subdivisions are recorded as a part of the Official Records. The entire plat library and monthly updates are available for download from the Clerk's FTP site via an annual subscription agreement.
Frequently Asked Questions
Q: Can I record a photocopy of a document?
You must have an original instrument or a certified copy.
Q: Who do I make my check payable to?
Clerk of the Circuit Court
Q: Do I have to appear in person to record documents?
No, you may mail, drop off, or submit via eRecording. Please always include your contact information and review the requirements to avoid any delays.
Q: How do I fix my deed if it has already been recorded?
If you need to correct ownership or property information on a previously recorded deed, you will need to submit a Corrective Deed, which is a newly executed deed. Ensure you reference the prior document and the reason for the correction.
Q: Can I get a copy of a deed and how much does it cost?
If you wish to request a copy of any Official Records please submit your request online by selecting
Contact Us Online and submit your request to Recording. You may also request in person at our DeLand Recording Office, or via mail. The cost is $1.00 per page and $2.00 for certification of the document.
Q: Is the title to this particular piece of property clear of any liens?
The Recorder of Deeds Office does not perform this service. We only record documents that meet
the recording requirements governed by the Florida Statutes. All instruments recorded in the Official Records are open to the public. Depending on the complexity of your search, you may wish to seek the assistance of a company that provides title services.
Q: How do I add or remove someone from my deed?
You must prepare and record a new deed. Please follow the Requirements for Recording a Deed in Official Records instructions.